We encourage all speakers to e-mail their presentations or make them available for internet download (large files) in advance if at all possible; this is most important if you are including video files.
This is for your convenience as the technicians will be able to check any hyperlinks, images and videos you have included. You will be able to review/amend your presentation onsite in the speaker ready room.
Presentations can be emailed to firstname.lastname@example.org
Speaker Ready Room
The speaker ready room is located in the Media Suite, which is on Level 4 and a short walk from registration.
ALL presentations need to be uploaded to the network via the speaker ready room at least 2 hours before your session is due to begin or the day before if the session commences at 08:30. (Please note: if you are speaking on Patients Day on Sunday, the media suite will open for our event from 08:30).
If a presentation is received beyond this time limit, audiovisual support is not guaranteed.
Peak hours for the speaker ready room are the comfort and lunch breaks, therefore to ensure you have sufficient time with the technicians, we recommend you visit the media suite during the sessions.
Media Suite opening hours:
Sunday 08:30 – 17:30
Monday 07:30 – 17:30
Tuesday 07:30 – 17:30
Wednesday 07:30 – 12:15
Please feel free to work on your presentation in the speaker ready room. The computers in the speaker ready room are exactly alike to the computers in the session rooms so how your presentation looks in the speaker ready room is how it will look in the session.
Technicians will be in the media suite all day to help you and there will also be technicians available throughout the halls to troubleshoot problems.
Restrictions: Only comfort monitors will be provided within the halls therefore you will be unable to directly load your presentation. Use of personal laptops to deliver your presentation is not allowed however if you wish to use a MAC, iPad etc please ENSURE you bring your VGA adaptor and inform us in advance.
PowerPoint is the required format. The template can be downloaded here. Your PowerPoint presentation must be compatible with Microsoft Office 2016; the computers provided in each session will be running Microsoft Office 2016. Presentations should be in 16:9 format 1920x1080.
When submitting your presentation(s) to the speaker ready room, please present it to the technician on either CD-ROM or USB Flash Disk (PC formatted - not MAC). Make sure any audio or video files are saved with the presentations. Videos should be no more than 200mb per file and be in a recognised format (e.g. quicktime, .mov, mpeg4, H.264). This will help to ensure they play correctly during the presentations.
You will control your presentation in the session room using a remote mouse positioned at the lectern, there will also be a laser pointer for you to use.
If you have any queries before HRC, please get in contact on either email@example.com or +44 1789 867525.